Entries

We are already looking forward to meeting you for Henley Masters Regatta 2022! Details on the entries system for 2022 will be available nearer the time – follow Henley Masters Regatta on FB or @HenleyMasters on Twitter to keep up to date with all the latest announcements on timings. There is usually about a 1-week window to make your entries at the end of May. We will leave the 2021 entry details until the full 2022 entry details are available so  you can get a idea of how the system works.

Main Entry for HMR 2021
Entries for your preferred crews are made on BROE2 in the “Main Entry” section from Thursday 20 May 2021 at 12:00 noon BST. Enter crews as normal and pay for this entry as soon as your entry has been made. Unpaid entries will be rejected.

We aim to enable your preferred entries provided they are made before Wednesday 26 May at 12:00 noon. There are two reasons why this may not be possible: (1) if there is only 1 entry in your event, the procedure described lower down on this page will apply; (2) there is a limit of 8 entries in each of the 1x events. Please note that these events will be closed for further entries once the limit of 8 entries has been reached. At HMR 2019, O.MasE.1x, O.MasF.1x and O.MasG.1x filled within hour(s) of entries opening, so if this is your preferred event, you may want to enter as soon as entries open.

Please note: It will not be possible to make entries containing “placeholders” with the intention of substituting those competitors later to allow you to double up as the doubling-up restriction will not be lifted on BROE for entrants (doubling up entries will only be made by the HMR Entries Secretary – see further). If you attempt to substitute a “placeholder” with a person already entered in the main event, you will receive an error message and you will not be able to make that change.

Coxswains can double up at HMR 2021.

Doubling-up at HMR 2021
Entries for any athletes wishing to double up at HMR 2021 are made on BROE2 in the “Waitlisted Entry (For Potential Doubling-up)” section from Thursday 20 May 2021 at 12:00 noon BST. Enter crews as normal, but DO NOT pay for these entries as they are NOT guaranteed. Paying for these entries will not increase your chances of being selected for the main competition.

Please review the order of racing on Race Schedule and Events Offered and ensure that there is a gap of at least 8 events between the main event of all those in the crew and the waitlisted event. For example: if your main event is Event 3 (D1x), then your waitlisted event CANNOT be any events from Event 43 (F4x) to Event 12 (B2-). Additional guidance is available in this document: How to count the event interval in HMR.

From Thursday 27 May 12:00 noon BST, entries will be selected from the waitlist on the basis of creating meaningful competition across the board. The Entries Secretary will move these entries to the main competition and notify you that your entry has been selected. You will then be required to login to BROE2 and make the payment for this entry. If this entry remains unpaid for longer than 48 hours after notification, it will be rejected.

Approximately 25% of entrants doubled up at HMR 2019. You will have a higher chance of being able to double up if you enter relatively less common events on the waitlist.

If any 1x events fill up in the main competition, further 1x entries can be made on the waitlist. If there are any withdrawals from 1x events after they have filled up, entries will be taken from the waitlist.

COVID-19
Overseas entries will be fully subject to COVID-19 travel and quarantine regulations as in force around the time of the regatta. You will be asked to consent to the HMR COVID-19 policy on behalf of your crew when you make an entry, so please ensure that you have the consent of your crew before you proceed.

Entries will close officially on Tuesday 15 June 2021.

Crew Matching – please complete the Google Form at https://forms.gle/Us1LbY5SSP9pyLip7 to take part in Crew Matching
We will create a list to match competitors who would like to row/scull but do not have a crew or are willing to substitute with those that have a crew but are missing a person (e.g. due to injury at the last minute as an alternative to withdrawing from the competition). Success not guaranteed but potential unlimited.
If you are an individual sculler/rower/cox and would like to scull/row/cox in a crew or would be available as a substitute for another crew then complete the Google Form.
If you are a crew and you require an additional sculler/rower/cox then complete the Google Form. Please consider this as an option before withdrawing your crew due to injury or commitments at a late stage before the regatta.
Any questions can be sent to the Entries Secretary (entries@henleymastersregatta.org.uk). All details provided via the Google Form will be treated as confidential.

Please note the following local rules:

  • Where an event has received only 1 entry, the following process will apply:
1) The crew will be offered to change to an alternative event, or
2) If an adjacent event also only has 1 entry, the 2 events will be combined and operated using the standard handicap category, or
3) If an adjacent event has 2 entries or more, the crew will be given the following option:
a) to compete in the adjacent event without a handicap
b) to withdraw their entry and accept a full refund
c) for crews aged at least 75 years, adjacent events will be combined with a handicap
4) If there are no adjacent events running, and the crew does not wish to transfer to an adjacent event, the entry will be rejected and a full refund given.
  • Once this process has been completed, a List of Entries will be published.

Once the List of Entries is published:

  • No refunds are payable for crews which withdraw 
  • Crews cannot change the category in which they are racing, unless in unusual circumstances and then on the approval of a Race Committee representative
  • In the event of withdrawals, crews will be added from the waiting list to the List of Entries in place of those who have withdrawn.

Once the Draw is published:

  •  If the Official Closing date has not yet passed, 100% substitutions can be made via BROE2, thereafter 50% substitutions are still possible (please note: this will not allow doubling-up of competitors already entered).
  •  In the event of withdrawals, crews will be added from the waiting list to the Draw in place of those who have withdrawn.
  • Crews cannot change the category in which they are racing unless in very exceptional circumstances and then on the approval of two members of the Race Committee

Entry Eligibility

Henley Masters Regatta is open to the Masters age categories shown below for both men and women.   The minimum age is 27 for competitors in line with FISA rules, except coxswains who may be under this age. Your racing age is the age in years you attain during the year the regatta is held.

Category:BCDEFGHIJ
Minimum Age for 1x or Average Crew Age:364350556065707580

The Programme of Events i.e. the sequence in which events are raced is shown on the Draw page.  Please review this and ensure that you do not enter events that are fewer than 8 events apart (even on the waiting list). This is the least and you may wish you enter events that are more than that number of events apart.

Event restriction

Each 1x category is restricted to a maximum of 8 entries, and each 2x category to a maximum of 16 crews, based on the order in which entries are received.

ONLINE Entries

The Regatta ONLY accepts ONLINE  entries made via the British Rowing Online Entry (“BROE2“) web portal. Payment must be made online at the time of entry.  Any unpaid entries will not be included in the List of Entries and therefore not included in the  listed in the draw.

English and Welsh competitors should complete an BROE2 – British Rowing Online Entry.  All crews (excluding Overseas Entries) MUST ensure that each crew member is a fully paid-up member of British Rowing or Scottish Rowing. Please note that British Rowing membership insurance is only valid for UK residents who are resident in this country for more than six months in a year. This is the responsibility of the individual.  British Rowing is unable to determine whether or not a person is resident when they apply for membership with a UK address.

Overseas Crews & Scottish (SARA) Crews who have not used BROE2 before need to FIRST register themselves with British Rowing. Please contact British Rowing by emailing clubs@britishrowing.org, explaining that you wish to use BROE2. This should be done well in advance of the Regatta Entry Opening Date. Please provide the name of your club and details of the person making the entry. British Rowing will register your details, creating a username for BROE2, enabling you to subsequently enter the Regatta online through BROE2.

ENTRY FEES

The entry fees for 2021 are:

  • Eights £ 192
  • Fours & Quads £ 120
  • Doubles £ 70
  • Singles £ 45

Cancellation Policy

The Henley Masters Regatta’s policy on refunds is that should it be necessary to cancel the Regatta, we will try to refund part of the entry fees in a fair and transparent manner following a meeting of the Committee when sunk costs are known. The amount withheld would be to cover any unavoidable costs.

HMR-Medals