Entries

We are already looking forward to meeting you for Henley Masters Regatta 2023! There may be minor changes to the entries procedure for Henley Masters Regatta 2023 – we will leave the 2022 procedure up for perusal but please be sure to keep checking here, or to follow Henley Masters Regatta on FB or @HenleyMasters on Twitter to keep up to date with all the latest announcements.

Any questions, please feel free to contact Irene Hewlett, the Entries Secretary. Other than English, wij spreken Nederlands – nous parlons français – wir sprechen Deutsch – parliamo italiano – hablamos espagñol, so feel free to use any of those languages.

There is a list of Frequently Asked Questions here: HMR FAQ

Entries procedure

Entries will open at 12:00 pm (BST) on Thursday 19 May 2022.

You have the opportunity to make two entries per athlete:

  1. Your preferred event: make this entry in BROE2 in the “Main Entry” section. We aim to enable the entries made in the “Main Entry” section if they are made before 12:00 pm (BST) on Wednesday 25 May 2022 which means that you should get this entry unless
    • (a) the entire regatta fills up before 12:00 pm (BST) on Wednesday 25 May 2022
    • (b) there’s no opposition for you (more information further down)
    • (c) your entry is in 1x and it is made after there are already 8 paid entries in your event (if O.MasE.1x, O.MasF.1x, O.MasG.1x or O.MasH.1x is your preferred event, please be aware that they have previously filled up within the hour. Please pay for your entry as soon as it is made, as they will be accepted on the basis of payment time)
  2. Your doubling-up event: make this entry in BROE2 in the “Waitlist” section. This entry is not guaranteed. Entries will be selected from the waitlist on the basis of creating meaningful competition across the board.
    • You must review the order of racing on Race Schedule and Events Offered and ensure that there is a gap of at least 8 events between the main event of all those in the crew and the waitlisted event. Guidance on this process is available in this document: How to count the event interval in HMR. Exceptions are not possible.
    • All 2- events are only available in the “Waitlist” section and these events will run if there is enough interest. It is not possible to double-up in two 2- events.
    • There may be situations in which an athlete needs to be entered in the “Waitlist” section twice – if this is the case, contact the Entries Secretary who will make the second entry for you.
    • You must not make entries containing “placeholders” with the intention of substituting those athletes later to allow you to double up as the doubling-up restriction will not be lifted on BROE for entrants (doubling-up entries can only be made by the Entries Secretary). If you attempt to substitute a “placeholder” with a person already entered in the main event, you will receive an error message and you will not be able to make that change.
    • Coxswains can participate in more events at HMR 2022 for as long as the required event interval is met.
    • Approximately 25-30% of entrants doubled up at HMR 2019 and HMR 2021. You will have a higher chance of being able to double up if you enter relatively less common events on the waitlist and if you pay for your entry sooner.

Payment for Entries:

Both entries must be paid for as soon as the entry has been made. Payment time will count as the valid entry time (i.e. a crew who entered on 26 May and paid on 26 May will get the entry over a crew who entered on 25 May and paid on 27 May). Any unpaid entries will be rejected in BROE2 at 12:00 pm (BST) on Wednesday 25 May 2022.

The entries process after 12:00 PM BST on Wednesday 25 May 2022:

  • If there is no opposition in your event, you will be contacted by the Entries Secretary and you will have the following options:
    • to change to an alternative event
    • to move to an adjacent event if there is one with 2 entries or more
      • if your crew is younger than 75 years, you will not be given a handicap
      • if your crew is older than 75 years, you will be given the option of a handicap
      • Handicaps will be calculated on the basis of the actual age difference between the crews rather than the banded age difference.
    • to receive a full refund
  • The Entries Secretary will move entries from the waitlist to the main competition
    • you will receive a BROE notification email to alert you that this has happened (please make sure BROE notification emails do not land in your spam folder).
  •  The List of Entries will be published
    • No refunds are payable to crews that withdraw
    • Crews cannot change the category in which they are racing, unless in unusual circumstances
    • In the event of withdrawals, crews will be added from the waiting list to the List of Entries in place of those who have withdrawn
  • The Draw will be published
    • If the Official Closing date has not yet passed, 100% substitutions can be made via BROE2, thereafter 50% substitutions are still possible (please note: this will not allow doubling-up of competitors already entered).
    • In the event of withdrawals, crews will be added from the waiting list to the Draw in place of those who have withdrawn.
    • Crews cannot change the category in which they are racing unless in very exceptional circumstances.
  • Entries will close officially at 12:00 PM BST on Tuesday 14 June 2022.

ENTRY FEES

The entry fees for 2022 are:

  • Eights £ 200
  • Fours & Quads £ 130
  • Doubles £ 80
  • Singles £ 50

COVID-19

Overseas entries will be fully subject to any COVID-19 travel and quarantine regulations that may be in force around the time of the regatta. You will be asked to consent to the HMR COVID-19 policy on behalf of your crew when you make an entry, so please ensure that you have the consent of your crew before you proceed.

Crew Matching

Please complete the Google Form at https://forms.gle/Us1LbY5SSP9pyLip7 to take part in Crew Matching
We will create a list to match competitors who would like to row/scull but do not have a crew or are willing to substitute with those that have a crew but are missing a person (e.g. due to injury at the last minute as an alternative to withdrawing from the competition). Success not guaranteed but potential unlimited (Crew Matching has already led to 1 winning 8+ entry!).
If you are an individual sculler/rower/cox and would like to scull/row/cox in a crew or would be available as a substitute for another crew then complete the Google Form. Most individuals tend to be needed very close to the regatta so please specify whether you will be attending the regatta regardless of Crew Matching.
If you are a crew and you require an additional sculler/rower/cox then complete the Google Form. Please consider this as an option before withdrawing your crew due to injury or commitments at a late stage before the regatta or early on when you enter. The quality of individuals registered for Crew Matching has been extremely high in the past.

Current list of available subs will be posted here nearer the time of the regatta.

Any questions can be sent to the Entries Secretary (entries@henleymastersregatta.org.uk). All details provided via the Google Form will be treated as confidential.

Entry Eligibility

Henley Masters Regatta is open to the Masters age categories shown below for both men and women.   The minimum age is 27 for competitors in line with FISA rules, except coxswains who may be under this age. Your racing age is the age in years you attain during the year the regatta is held.

Category:BCDEFGHIJ
Minimum Age for 1x or Average Crew Age:364350556065707580

Event Restrictions

Each 1x category is restricted to a maximum of 8 entries, and each 2x category to a maximum of 16 crews, based on the order in which payment is received for entries.

Online Entries

English and Welsh competitors should complete an BROE2 – British Rowing Online Entry.  All crews (excluding Overseas Entries) MUST ensure that each crew member is a fully paid-up member of British Rowing or Scottish Rowing. Please note that British Rowing membership insurance is only valid for UK residents who are resident in this country for more than six months in a year. This is the responsibility of the individual.  British Rowing is unable to determine whether or not a person is resident when they apply for membership with a UK address.

Overseas Crews & Scottish (SARA) Crews who have not used BROE2 before need to FIRST register themselves with British Rowing. Please contact British Rowing by emailing clubs@britishrowing.org, explaining that you wish to use BROE2. This should be done well in advance of the Regatta Entry Opening Date. Please provide the name of your club and details of the person making the entry. British Rowing will register your details, creating a username for BROE2, enabling you to subsequently enter the Regatta online through BROE2.

Cancellation Policy

The Henley Masters Regatta’s policy on refunds is that should it be necessary to cancel the Regatta, we will try to refund part of the entry fees in a fair and transparent manner following a meeting of the Committee when sunk costs are known. The amount withheld would be to cover any unavoidable costs.

HMR-Medals